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Needlebase pricing

One bill. No per-calendar fees. The basics are never upsold.

Every plan runs the whole studio — deposit-first booking, POS, texting, and artist payouts. Plans differ only in which modules come bundled.

See it in actionWhat’s inside

Core

$99/mo per location

Run your whole day. Nothing you need is an upsell.

  • 2 bookable artist seats included
  • Unlimited free front-desk accounts
  • Unlimited appointment & reminder texts
  • Calendar + full appointment lifecycle
  • Deposit-first online booking site
  • POS with card-present Terminal payments
  • Two-way SMS & email inbox
  • Commission payouts & reports

14-day free trial · cancel any time

Start your 14-day trial

Studio

Most studios

$157/mo per location

Everything in Core, plus the paperwork and the back room.

  • Everything in Core
  • Compliance + Waitlist (consent forms + aftercare)Included
  • InventoryIncluded
  • Digital consent forms — guardian & minor flows
  • Aftercare instructions & waitlist
  • Jewellery & aftercare retail on the POS

14-day free trial · cancel any time

Start your 14-day trial

Studio + AI

$246/mo per location

Your AI front desk answers, books, and hands off to a human.

  • Everything in Core
  • Compliance + Waitlist (consent forms + aftercare)Included
  • InventoryIncluded
  • AI Concierge (300 conversations incl., $0.35/conversation overage)Included
  • AI front desk over SMS — 300 conversations/mo included
  • Human-in-the-loop: staff approve or take over any thread
  • Agent API access included

14-day free trial · cancel any time

Start your 14-day trial

Every plan includes 2 bookable artist seats. Each extra bookable artist is $19/mo. Front-desk and manager accounts are free. Anyone who takes bookings uses a seat.

Your stack today

What you pay now, against one bill.

Put in what your booking tool, texting, forms and register cost you a month. The calculator picks the plan that fits and shows the lines it folds in.

Start from a shop like yours

Fictional shops, seeded with the numbers real buyers gave us. Or set your own below.

Your stack today

$0/mo

One bill

$99/mo

Core

One saved no-show at $240 covers the extra $99 a month twice over.

Your stack today $0 a month. One bill $99 a month on Core. One saved no-show at $240 covers the extra $99 a month twice over.

On the one bill, so the separate lines go

  • Unlimited appointment and reminder texts — no packs, no per-message add-on.Core
  • Front-desk and manager accounts are free. Anyone who takes bookings uses a seat.Core
  • Card processing on your own Stripe account at standard Stripe pricing — no platform fee.Core
  • Deposit-first online booking, so the chair is held only once the client has paid to hold it.Core
  • Commission payouts computed from the ledger — the spreadsheet retires.Core
  • Digital consent forms with guardian and minor flows, signed on a tablet and filed by name and date.Studio
  • Aftercare instructions texted in your own words, on the schedule you set.Studio
  • Jewellery and aftercare retail rung up on the same POS as the session.Studio
  • Your clients and appointments export as CSV any day, from settings.Core

Arithmetic on the numbers you set, on this page only — nothing is sent anywhere. The one bill is the same tier, module and seat prices as the cards above; card fees are Stripe’s standard rate on your own account and are not in either column.

Add any module to any plan

Tiers are just bundles — every module is also available on its own at the price shown, and you can change your mix anytime from billing settings.

One-time $49 SMS activation covers carrier registration for your studio’s dedicated number.

Card processing is standard Stripe pricing on your own merchant account — we add no platform fee.

Every plan starts with a 14-day free trial.

Carrier registration is reviewed by The Campaign Registry and the US carriers, not by us — approval typically takes a few business days but can take several weeks. We start registration at signup so vetting is usually finished before you go live. You can receive texts right away; full branded sending unlocks once the campaign is approved.